This role performs numerous office and warehouse administrative , Suwanee Distribution Center, preparing warehouse and financial documents as well as reports.  Assists in onboarding new employees with new-hire and orientation duties, participates in the safety committee, and is an ISO auditor.

RESPONSIBILITIES:

Provides general administrative support to the leadership at distribution warehouse in Suwanee, GA, particularly the Sr. Director of Operations.  Opens, sorts and distributes incoming mail, faxes, and emails.  Prepares correspondence to and makes direct contact with suppliers.  Submits freight claims.  Takes, prepares, and distributes meeting minutes.

Manages the flow of documents for the distribution center, organizing and maintaining document files.

Prepares operational reports.  Gathers and prepares month-end operational data reports for review and posting.

Prepares and maintains documents relating to financial performance and Key Performance Indicators. 

Prepares and maintains financial records for the Suwanee warehouse, including the coding of invoices, month-end expense accrual summary, and quarterly indirect procurement spend.

Manages indirect spot purchasing and account reconciliation

Manages relationship with temporary employment agencies.   Reconciles invoice hours paid against recorded hours worked.

Performs administrative duties for the Human Resources data base, iand assisting employees with record updates.  

Performs onboarding duties including presenting orientation for newly hired Suwanee associates. 

Maintains ISO records in hard and soft copy for all ISO audits and audit responses.

Maintains records for all contracts directly related to the Suwanee operations.  Schedules review of contracts set to expire.

Oversees event planning for the Suwanee distribution center including the scheduling of site events.

Performs miscellaneous office duties such as maintaining the stock of office and lunchroom supplies.

OTHER SKILLS AND ABILITIES

Experience and proven advanced working knowledge of Microsoft Office Suite (including Outlook, Excel, Word and PowerPoint), PC, and email applications

Knowledge of SAP is a plus, as is comfort in learning new software applications.

Intermediate to advanced EXCEL skills

 Bilingual English/Spanish Must 

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